Your wedding website is more than just a digital space—it's a one-stop hub that keeps your guests informed, organized, and excited for your big day! Whether you're planning an intimate celebration or a grand event, your site serves as the central place for sharing essential details about your wedding. But what should you include to make sure it’s as helpful as possible?
In this post, we’ll walk you through a must-have checklist of items to include on your wedding website. From the basic logistics to the thoughtful extras that make your guests feel welcome, this guide will help you build a site that’s not only functional but also reflective of your unique love story. First, let's discuss each section on a wedding website. The checklist will be available at the end! Let’s dive in!
Getting Started
A few things to think about before you build your wedding website -
Do your research in your registry options. Do you want to do a traditional registry or a money fund? Some websites may charge fees for hosting a money fund registry.
Your invitation suite design. No, your wedding website and stationery do not have to exactly match or even go together. But, if you do want a cohesive look to it all, consider wedding website providers that offer stationery (ex. Zola, minted, The Knot) to make that an easier match.
Privacy. Do you want anyone to be able to search and find your wedding website, do you want it password-protected or only accessible with an approved email address? Consider your privacy settings and research which works best for you.
Info just for the Save the Dates
A lot of what we'll share below gets in the weeds of details that you may not be able to answer yet. That's okay! Take planning your wedding one step at a time. If you're setting up the framework of a website to get a URL to put on save the dates, you're not alone! Feel free to set up the bare bones and come back to it later when you have more information.
Home Page
The first view on your home page should be a quick snapshot of the most basic details. Where, when, and who is getting married. This ensures they're on the right couple's website! It's a great page to include the story of how you met or the proposal and share some engagement photos. Feel free to get fun and quirky here too:
Did you meet on a dating app? Try, "Swipe Right for details on our perfect match!"
Are you having a destination wedding? "Pack your bags and dancing shoes for a wedding that's a vacation too!"
Details Page
Here you want to ensure your guests have all the proper information they need to plan accordingly. Clarify where your ceremony and reception will be, especially if they're in different locations. Most importantly, include the full addresses of each location. There could be more than one similarly named church in the area and you definitely do not want guests to go to the wrong location.
It's also helpful for guests if a rough timeline is provided. You don't need to spill all the beans of what you have planned, but having an idea of when things are happening is appreciated. For instance:
4:00 pm Ceremony
4:30 pm Cocktails & Comaraderie
5:00 pm Reception & Dancing
10:00 pm Celebratory Sendoff
This is also a great page to include one-off details you want your guests to know, such as attire recommendations, menu selections for dietary notification, any cultural expectations (for instance, if a translator will be provided or if the service will be conducted in two languages), and other important notes.
Transportation Details
In our opinion, you can never repeat information on transportation enough. Even if you are not planning on offering transportation, let guests know that so...
a) it's one less question you have to answer time and time again, and
b) they have the time to plan their accommodations accordingly.
If guests are responsible for transportation to and from their event, ensure the venue can easily be found via GPS. If not, include details on how to access the property and where they may need to park or valet.
Guests who drive themselves to your event may be drinking and it is likely not wise for them to take their own vehicles home. Ask your venue if vehicles may stay overnight, and if so, when they need to be picked up.
Suggested verbiage for not offering organized transportation:
There will not be organized transportation to and from our event. Ride-sharing options may be available, but not guaranteed. While we hope you enjoy our event, we ask that you do plan your own transportation accordingly. If necessary, our guests may leave a vehicle at our venue if only they are picked up by 9:00 am the following morning.
If you are organizing transportation for guests, let them know where and when the transportation will be picking up and returning. For example:
A coach bus will depart the Marriott promptly at 3:30 pm along the Vine Street entrance. Buses will leave the venue at 9:00 pm for an early shuttle and a final departure at 10:00 pm, after the celebratory sendoff.
Hotel Accommodations
If you have set up a group room block (how to do that here!) for your guests, here's where they would be looking for that information. Be sure to include:
the specific address of the hotel(s)
discounted room rate
group rate code or password, provided by your hotel sales representative
deadline to book and receive the discount
note if transportation will be offered to/from this location
Other Events
If you're inviting all the guests who would see your wedding website to a Welcome Party or Post-Wedding Brunch, then include that on the wedding website. However, if you're not, avoid adding this information and send a separate invitation to those who are invited. Put yourself in their shoes, do you want to know about a party you're not invited to?
Some wedding website programs let you add other events that only specific guests can RSVP to. Explore if that's an option for your wedding website provider.
Out-of-Towner Traveler Notes
You may have quite a good amount of guests traveling from out of town to celebrate you, how wonderful! A great show of hospitality is to provide recommendations while they're in town. Perhaps a list of your favorite restaurants with notes? For example, check out these local restaurants, some of our favorites! My favorite is the Espresso Martini at The Inn and his favorite is the Old Fashioned at The Corner Bar. Be sure to check out the views atop the Marriott!
Suppose it's a family-friendly wedding and kids will be tagging along. Ensure there are recommendations for them to check out as well. Think about local attractions, shops, museums, and galleries. If you're not from the area where your wedding will be, search for that county's tourist organization; they'll likely have great recommendations as well.
If folks are significantly coming from out of the area and will require airfare, provide suggestions of the closest airport (regional and national) and how to get from the airport to the hotel(s) and/or venue. This goes a long way for guests to show how much you care to make their experience wonderful.
RSVP Process
Make it as easy as possible for guests to RSVP. The fewer hoops they have to jump through, the more likely they are to fill out the RSVP form completely and thoroughly. Make sure their name(s) are spelled correctly if they have to look it up through your website to complete their RSVP.
Ensure you ask guests to provide any dietary restrictions so each guest feels comfortable attending. If they submit a dietary restriction you aren't sure about, reach out to that guest individually for more details. Collect this information and keep handy to provide to your caterer.
If someone has a severe allergy, say tree nuts, for example, consider removing this from your menu altogether. Take it from us; this is the last thing you want to concern yourself with on the day of your wedding. Just because a guest may not have an allergy-reacting food on their plate, doesn't mean they can't get cross-contamination from another guest.
During this RSVP process, it can be a fun way to also collect song requests. You can filter through what songs you'll accept and add to your DJ playlist. This is also another way to put your foot down on any pop-up requests on the day of the wedding with your DJ or band. Guests, you had your chance!
IMPORTANT: tell guests when they need to register. It's not enough to only include on the invitation, reiterate that deadline on this RSVP page as well!
Registry Page
Most wedding website providers have a pre-built page for this, and connect to many online registry options. Before you ultimately select your wedding website host, consider where you want to register for gifts, or if you will opt for a money fund instead. Some websites may take a fee to utilize a money fund so it's important to research this before you commit.
Frequently Asked Questions
This is a great catch-all page for your wedding website that will hopefully address all the questions your guests may ask. If it's something you, your parents, or your partner don't want to be bothered asking over and over again, it belongs here. You can even re-address information that has been provided on the other pages.
Great FAQs for your wedding website:
Will transportation be offered?
What should I wear?
How long do I have until I need to book my hotel room?
Will the ceremony and reception be in the same location?
Are kids allowed?
May I make a song request?
I have a special dietary restriction, how can I share that information?
We'd love to get you a gift! Where are you registered?
Woo! Alright! Now you've got a killer wedding website, perfect for your guests to review and get excited about your wedding!
Congrats, and have some fun! Onto the wedding!
Download your Wedding Website Checklist here!
If you liked this checklist, I have a feeling you'll like a few other things that we offer. Miss Lyss Planning empowers couples to celebrate their love story with joy and confidence by providing exceptional organization, meticulous attention to detail, and expert vendor management.
We value positivity, integrity, and collaboration. We believe you'll feel that energy radiate from our first call through the end of your celebrations and beyond.
Schedule a call with us to discuss your upcoming wedding!
Cheers,
Alyssa
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